Printing & Stationery: letterheads, business cards, pens, pencils, writing paper, general stationery, photocopying and printing, office equipment (e.g. answer phone, desk, chair, computer etc), menus, posters and banners
“Administration”: legal and professional charges (solicitor, accountant, stocktaker, surveyor) professional subscriptions (membership of trade bodies such as the British Institute of Innkeeping), telephone systems and mobile phone calls, advertising, marketing, postage bank fees, finance charges, hire purchase & bank loan repayments, Self-Employed National Insurance, internet & website costs.
The list above is by no means exhaustive as the exact nature of your pub business will determine the types of records and expenses etc you record and claim, but your accountant will be able to advise you.
Limited Companies
If your company is registered at Companies House, you must keep and retain certain accounting records showing your company’s transactions and its financial position. You have to do this even if your company is not currently trading or no longer trading.
These records include:
- A record of your company’s assets
- A record of your company’s liabilities
- A record of your company’s income and expenditure
- Details of any stock on hand at the end of your financial year
The business records that your company must keep for Corporation Tax purposes must:
- Be complete and up to date
- Allow you to work out correctly the amount of Corporation Tax you owe to H M Revenue and Customs, or can reclaim from H M Revenue and Customs
- Allow you to file an accurate Company Tax Return
- Be easily accessible if HMRC asks to see them during an enquiry into your Corporation Tax affairs.
An example of the business records that you may find it useful to keep includes the following:
- Bank statements and paying in slips
- A cash book and any other account books you keep
- Purchases and sales books or ledgers
- Invoices and any record of daily takings such as till rolls
- Order records and delivery notes
- A petty cash book
- Other relevant business correspondence
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